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Central print policy

The purpose of this Policy is to support the implementation of a print management strategy which is cost effective, efficient, enhances print quality and minimises the environmental impact of Queen Mary University of London (QML).

This Policy gives detailed guidance on how QMUL allocates printers and multi-functional devices (MFDs) which provide photocopying, printing and scanning to Faculties, Schools, Institutes, Departments, Professional Services, teams and individual users. In addition this Policy sets the guidelines on printing volumes and the best use of printing devices, including the internal print service, the CopyShop.

This Policy is intended to help reduce energy consumption as a result of ICT and contribute towards reaching the University’s carbon reduction target.

Overall aims and objectives:

  • Efficient printing with associated time savings
  • Provision of a better service including quality output
  • Secure printing
  • Meeting future needs for document print management
  • Improving environmental performance and minimizing environmental impacts
  • Improved cost control and cost savings including environmental impact

The Policy also supports wider QML sustainability strategies:

  • Environmental Policy
  • Carbon Management and Implementation Plan
  • Sustainable Procurement Policy and Procedures
  • ISO 14001: Environmental Management System
  • Sustainability Action Plan 2012-13

External Print Procurement Statement

The CopyShop is the only authorised print buyer for the University. All external print services can only be commissioned by the CopyShop based at the Mile End campus of Queen Mary University of London (QMUL)

It is the responsibility of the CopyShop to work with Procurement to maintain a vetted list of external print service suppliers. The CopyShop will contract these suppliers reviewing performance periodically and escalating with Procurement where appropriate. The selection within the vetted list of a specific supplier for a specific task will be carried out in accordance with the QM Financial Regulations. This will be undertaken in consultation with key print stakeholder throughout QMUL.

The CopyShop will operate a transparent service and act in the interest of the client at all times.

To view the full policy please click here: The Central Print Policy

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